If you’ve been spending hours exporting your caregivers’ hours from your homecare software and typing them into a separate payroll tool, we’re sorry. That is no way to live. It’s slow, and it’s error-prone. But today, we’re happy to share there’s a better way.
Say hello to CarePay, our new payroll solution built into the HHAeXchange platform, made for home and community-based care providers. It removes the need for exports and re-entry by moving approved hours straight from EVV into payroll automatically. And it’s got your back on compliance: this payroll solution handles the realities of the homecare industry—from wage and hour laws, to Department of Labor rules, to automatic tax calculations. It even has automatic onboarding for new caregivers and the ability for caregivers to access pay stubs in the mobile app.
Payroll just got a lot easier. Check it out.
Save time by connecting visit hours to payroll
No more long hours at the computer looking back and forth between two screens with your eyes straining as you try to transfer caregiver hours between two systems. With CarePay, approved hours from EVV automatically flow directly into payroll without any manual export or import, eliminating manual calculations and reducing reconciliation errors.
One early adopter, Austin Lights Home Care, took payroll from 2 hours a day to 20 minutes, thanks to CarePay.
One data entry for every new hire
Have you ever onboarded a new caregiver and had to type all of their information into a homecare software platform, and then had to open up your payroll software and type the exact same information all over again? That takes twice the work, is twice the chance of a typo that will follow someone into their first paycheck, and frankly, it’s annoying.
With CarePay the moment a new hire is approved, their profile and pay rate sync straight into payroll. No re-keying, no waiting on a second system to catch up.
Built for caregivers, too
Have you ever thought of payroll as a caregiver retention tool? We believe that any way an agency can make a caregiver’s hectic life easier helps keep them around longer. That’s what Carepay does. One place CarePay lives is in the HHAeXchange+ mobile app (the same app caregivers already use every day to clock in and out). From the app, they can see everything related to their paycheck, including paystubs and hours. They can access tax documents, download W2s and 1099s, change W4 elections and change pay distributions. If a caregiver has questions about their pay, they simply need to open the app for an answer.
Homecare payroll, without the workarounds
CarePay handles the pay types and edge cases homecare agencies deal with every day.
- Hourly, salary, overtime, bonuses, and more
- Overtime calculated automatically, by state
- Direct deposit into up to three accounts, or paper checks
- W-2s and 1099s generated automatically at year-end
- Hours flow automatically from scheduling to payroll
- Payroll happens on your schedule: regular cycles, off-cycle runs, or corrections
- New hires get onboarded automatically, tax forms included
- Tax calculations and filings happen automatically, in all 50 states
Protect your agency
According to our 2026 Homecare Insights: Provider Voices Survey, compliance was the number one priority for homecare agencies this year. That extends to payroll. No one wants to accidentally break a rule, especially when it comes to something as important as labor laws. CarePay was built with these rules in mind, so your agency doesn’t have to stress about a potential audit. We know homecare and worry about these rules, so you don’t have to.
Here’s how CarePay keeps your agency covered.
- Wage and hour laws and Department of Labor rules, built into every payroll run
- Data encrypted and backed up
- Direct support from the HHAeXchange team when you need it
Ready for a better way?
Payroll shouldn’t be the part of running your agency that eats up your afternoons. Get a demo of CarePay today.
