One system, not five logins
Scheduling, EVV, billing, and payroll all use the same data, so there’s no exporting, re-entering, or logging into a separate system just for payroll.
Finally, payroll
built for homecare
Use the visit data you already trust from HHAeXchange to automatically calculate payroll.
Stop juggling logins. Run everything in one system.
Most payroll vendors weren’t built for homecare—they treat caregiver and administrator pay like any other paycheck. CarePay is built around the pay rules homecare runs on.
Built for homecare pay rules
Shift differentials, wage parity, and blended overtime calculate automatically, with built-in tax filing and reporting on every paycheck.
Grows with your agency
Add caregivers, new states, or new benefits without adding new systems. Payroll scales the same way your agency does.
Meet Jeremy Lisch, our payroll expert
Watch as he walks through how CarePay helps agencies like yours pay caregivers accurately and on time.
Austin Light Home Care cuts payroll processing time from two hours to 20 minutes with CarePay
“We were already managing EVV with HHAeXchange. It’s so much more efficient with everything together. If you want something fast and simple, go with HHAeXchange.”
Kawther Salih
Administrator, Austin Light Home Care
Speed up payroll and protect your agency
Pay every employee correctly, every time
Take the stress out of payday. Use one system to pay caregivers and office staff with direct deposit or paper check.
- Calculate taxes, file forms, and generate year-end paperwork automatically.
- Pay by direct deposit or paper check, with overtime and PTO handled.
- Get every paycheck right, so caregivers are paid accurately and on time.
- Support hourly, salaried, and blended pay structures.
Run payroll without reconciliation
EVV hours flow straight into pay. What used to take hours now takes minutes.
- Skip exporting, double entry, and chasing timesheets.
- Run flexible payroll for all pay types, including split payments.
- Pay caregivers on your own schedule, independent of when billing clears.
- Onboard new hires digitally, with forms and pay set up in one place.
Protect your agency
Stay compliant without adding headcount.
- Meet multi-state and Department of Labor compliance wage-and-hour requirements automatically.
- Encrypt data to bank-level standards that meet or exceed HIPAA and SOC 2.
- Track every action with full audit logs and role-based access to sensitive data.
A better pay experience for caregivers
Caregivers already use the HHAeXchange+ mobile app for clocking in and out. Now, pay details live there, so they can stay informed without having to call your agency.
- Complete tax forms and direct deposit setup in minutes from the app.
- View and download the pay stubs anytime, anywhere.
- See pay information clearly, with no confusion around hours, wages, or pay history.
Frequently Asked Questions
How does the HHAeXchange Payroll solution ensure payroll accuracy with EVV data?
Our payroll solution connects directly with Electronic Visit Verification (EVV) data to ensure caregivers are paid only for verified and approved visits. No more manual timecards or missed punches. Each shift automatically syncs with your EVV records, eliminating costly errors and ensuring compliance with state and payer requirements. The result: accurate pay for your caregivers and peace of mind for your agency.
How are deductions, taxes, and compliance handled?
Our payroll system automates complex calculations for taxes, deductions, and overtime to ensure compliance with federal, state, and local labor laws. Whether your caregivers work across multiple regions or shifts, the system keeps your payroll aligned with all applicable regulations. It’s designed to help you avoid compliance risks and the penalties that come with them.
Can I pay different employees on different schedules?
Yes. HHAeXchange Payroll supports multiple pay groups, so you can pay some employees earlier or on different days while keeping the same pay period. Standard direct deposits process within two business days.
How does HHAeXchange Payroll integrate with the rest of my HHAeXchange platform?
HHAeXchange Payroll pulls time and visit data directly from your existing HHAeXchange workflows. Once visits are approved, payroll hours and pay rates automatically calculate. There’s no exporting, no manual entry, and no separate login. Everything—time tracking, billing, and payroll—lives in one place
Is my payroll and employee data secure in HHAeXchange?
Yes. HHAeXchange Payroll uses bank-level encryption and secure data storage that meets or exceeds HIPAA and SOC 2 standards. Only authorized users can access sensitive payroll and tax information, and all activity is logged for full audit tracking.
Payroll you can trust, built into HHAeXchange
With CarePay, you get accuracy, automation, and compliance in one affordable solution.